+91 11 4001 4001Plan your travel (opens asapholidays.com in a new tab)

VMSTravel Management Services

Business travel, planned and managed end to end.

Flights, hotels, ground transport and itineraries organised for teams and individuals, so nobody loses a day to booking tabs and nobody is left stranded when plans change.

  • Made for
  • Growing companies
  • Teams on the road
  • Event organisers
Members of the VMS team at work
IATA Authorised24/7 support, every day50,000+ customers servedOffices across North India
A traveller walking through a modern airport terminal
Travel ManagementDelivered by VMS teams in New Delhi, Noida and Mohali

Is this you?

Tick what sounds familiar.

If two or more do, you are exactly the kind of business this was built for.

Tick anything that sounds like you.

0 of 5

Before and after

Here is what changes.

The same business, with the pressure moved off your plate.

Today

Everyone books differently.

With VMS

One expert team books to your policy, every time.

Today

Changes become emergencies.

With VMS

Changes, cancellations and disruptions are handled for you.

Today

Travel spend is a mystery.

With VMS

Costs are recorded per trip, so you can see where the money goes.

What is included

Six jobs we take off your plate.

The scope we agree with you is tailored, but this is where most clients begin.

Flights

Searched, compared and booked to your policy.

Hotels

Stays that fit the traveller, the budget and the location.

Ground transport

Transfers and cars arranged so the trip flows.

Itineraries

Clear, shareable plans for every traveller.

Changes & cancellations

Disruptions handled quickly, with a person on the line.

Cost visibility

Trip costs recorded and reported.

Why it matters

Why companies outsource travel management

Every trip is a small project: choices, rules, bookings, changes. When a company travels often, managing it internally quietly eats time and budget. A travel management partner takes on the whole job.

In a nutshell
  • Flights, hotels and ground transport booked by one expert team
  • Your travel policy followed, every time
  • Costs recorded and expenses tracked
  • A real person when plans change
01

Policy followed, trip after trip

Your travel rules become booking rules, applied consistently by one expert team, so exceptions stay exceptions.

02

Time returned to your people

Employees stop hunting for flights and hotels, and managers stop approving bookings by email. Everyone gets back to their actual work.

03

A clear view of cost

Recording the cost of every trip shows where the money goes and where better choices could help.

04

Help when plans change

Delays, cancellations and last-minute changes are handled by a real person, so travellers are never left to fix things alone.

In practice

Everything that makes travel run smoothly

From the first search to the final expense claim, here is what a good travel management service covers.

A simple booking platform

Search, compare and book in a few clicks, from a quick trip to a multi-city journey.

  • Flights, hotels and ground transport in one place
  • Prices compared side by side
  • Works for last-minute trips and complex itineraries

Travel programme optimisation

Studying how your company travels and finding better ways.

  • Look at where, when and how often people travel
  • Negotiated rates and combined bookings where possible
  • Rules that save money without making travel miserable

Policy and compliance

Your rules built into booking, so everyone follows them.

  • Limits and preferred suppliers set in advance
  • Approvals before trips are confirmed
  • Clear reports on who followed what

Expense management

Trip costs tracked from booking to reimbursement.

  • Expenses captured and sorted automatically
  • Link to corporate cards and booking records
  • Approvals and reimbursement in one place

Traveller safety and support

Looking after your people on the road.

  • Planning for risks before trips
  • Updates when plans change
  • Help from a real person

Global reach

Support for trips anywhere, backed by a worldwide network of partners.

  • Flights, hotels and transport worldwide
  • A partner network for better choices
  • Real-time updates and notifications

How it works

Four stops from hello to running.

  1. Stop 01

    Learn your travel

    Who travels, how often, and the rules they follow.

  2. Stop 02

    Set your policy

    We turn your preferences into clear booking rules.

  3. Stop 03

    Book and manage

    Requests handled by phone, chat or email, with changes covered.

  4. Stop 04

    Review and improve

    Regular summaries show what was spent and where to save.

Do the maths

How much travel admin could you hand over?

Move the sliders. It is your numbers and simple arithmetic, with no sales magic.

Time you could get back

0hours of travel admin every month
0working days
0people’s worth of time
Share handed over0%

An estimate from your numbers. We will refine it together.

Talk to us about this

Straight answers

Questions about Travel Management.

Something else on your mind? Ask a real person.

What is the role of travel policy compliance in corporate travel?

It makes sure employees follow the company’s travel rules. That keeps costs under control, helps keep travellers safe, and makes planning and booking more efficient.

How does a travel booking platform simplify the process?

Travellers can search, compare prices and book flights, hotels and transport in one place, in a few clicks, with your policy already built in.

What are the benefits of optimising a travel programme?

Lower costs through negotiated rates and combined bookings where possible, better policy compliance, smoother trips and safer travellers.

How does travel expense management help a business?

It captures costs automatically, speeds up approvals and reimbursements, enforces your policy, and shows where the money goes.

What are the advantages of working with a global travel management company?

Access to a wider network of travel partners, more options and better rates, and support for trips in many destinations.

How does travel management software benefit a business?

It brings booking, itineraries, expenses and reporting together, with real-time updates when plans change.

What is travel management?

It is planning, booking and managing business travel for individuals and organisations, including flights, hotels, ground transport and itineraries.

How is a travel management service different from booking online myself?

A management service applies your policy, handles changes, keeps records and gives you one accountable contact, instead of leaving each traveller to sort things out.

Who needs a travel management service?

Companies whose people travel often, teams organising events or offsites, and organisations that want better control of travel cost.

Can travel management help reduce costs?

It can, by comparing options, applying policy and showing where the money goes. Savings depend on your travel patterns, and we are realistic about what to expect.

What if plans change mid-trip?

Changes and disruptions are handled by a real person, so travellers are not left to sort it out alone.

Free consultation

Let’s talk about Travel Management.

Tell us a little about your business. A real person will reply with the simplest way forward, with no obligation.

  • A free consultation, with no obligation
  • A reply from a real person, not an automated message
  • Start small, with just one process, and grow from there

Would you like to collaborate or partner with us? Write to hello@vmstraveltech.com.

Write to us

Email is the quickest way to reach a real person. Your email app opens with a message already started, so you only need to fill in the gaps.

hello@vmstraveltech.com
Write to us
What to include
  • Your name and company
  • What you do today, and what you would like to change
  • The best way and time to reach you (optional)

Prefer to talk? Call +91 11 4001 4001.

Talk to an expert about Travel Management